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Enabling us to Setup Your Group and First Event
The announcement you used the last time you had your event will
likely provide us alot of what we need, and
we are perfectly happy to glean what we can from it.
(Of course, we are also happy to work with
a first draft of a PRESTO-oriented event announcement if you prefer).
If you supplied us with the example announcement in the next
section, we would be able to setup your:
- Group's name*.
- Event chair, event name*, event dates*, and special event mailboxes.
- Activity names* and activity descriptions (except for Cleanup).
- Signup schedule's name, the times each
activity should be scheduled*, and number of people wanted in each slot.
The example announcement supplies all the facts we require
(which are *-ed above). If your announcement does not, you need to supply the
missing ones individually. You can also supply additional info if you wish
(either individually or via your announcement).
The optional facts you might want to supply are described below.
Example Announcement
Dear Friends of the Library,
Can you volunteer a bit of your valuable time at the February 5-6 Book Sale?
Please sign up to work at the sale
using our volunteers' website and be immediately assigned! Just go to
http://prestogem.com/vo/lib-friends.
Or if you prefer, you can reply to this email at volunteers@libraryfriends.org
—
including when you'd like to work and which job you'd like to do.
Descriptions of the available jobs and time slots are at the bottom of this message.
Jane Smith
Book Sale chair
Friends of the Library
volunteers@libraryfriends.org
333-111-2222
BOOK SALE JOBS:
- Clean up.
- Carters: Use dolly or hand-carry boxes of books from the storage area to the sales room.
- Cashiers: Add up the cost of the customers' books, take money and make change.
Calculators are available. This position allows you to remain seated.
- Membership: Check patrons' membership to confirm that their status is current
and renew them when necessary.
- Setup Prep: Assemble and place table signs, hang price lists and put out bookends.
- Tablers: Arrange books on tables (no heavy lifting required Thursday).
SALE SET-UP: Thursday, Feb. 4
- 2:00-4:00pm: Setup Prep (2 people)
- 6:30-9:00pm: Carters (3 people)
- 7:00-9:00pm: Tablers (10 people)
BOOK SALE: Friday, Feb 5
- 6:30-9:15pm: Membership (1 person)
- 6:30-9:15pm: Cashiers (2 people)
- 6:30-9:15pm: Tablers (6 people)
BOOK SALE: Saturday morning, Feb 6
- 9:45am-noon: Cashiers (2 people)
- 9:45am-noon: Tablers (4 people)
BOOK SALE: Saturday afternoon, Feb 6
- 1:30pm-4:00pm: Cashiers (2 people)
- 1:30pm-4:00pm: Tablers (4 people)
- 4:00pm-5:00pm: Clean up (5 people)
Optional Setup Info
Here are the principal optional facts you can supply, and the setup action we do for
each when it is not provided.
Group-related:
| Setup Fact | Value we setup when you do not provide one
|
|---|
| Password policy (more info)
| Basic/Auto
| | Initial-privileges policy | Self Only
| | Self-registration policy | Self-registrations allowed
| | Your group logo | The PRESTO logo
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| Your page footer: About Us, Contact Us, and custom links
(more info)
| None
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| Your contact list
| You have 3 choices:
- Supply nothing; we will still register you.
- We will register everyone you provide a first name, last name, and email address for.
You may supply this info
explicitly or as "pretty" email addresses (i.e. first last <email address>).
- If you have an existing people database, we can import that if you send us a text file,
laid out as described here.
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Event-related:
| Setup Fact | Value we setup when you do not provide one
|
|---|
| Who event chair is | You
| | Who event co-chair is | None
| | Who event's signups coordinator is | You
| | Special event mailboxes | None
| | Self-signup instructions for your event | None
| | Event synopsis | None
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| Auto-message policy (more info)
| For self-signup cases: Send Automatically.
For admin-signup cases: Allow Admin to Edit.
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| Auto-message content
| None (so the default auto-messages will apply)
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Schedule-related:
| Setup Fact | Value we setup when you do not provide one
|
|---|
| Signup Schedule's Name | Volunteer Signup
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| Number of people who can signup for each schedule item
| Will be set to 1 whenever you supply no number
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| Signup form you want people to fill out when they signup
(more info)
| None
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If in taking the tour or logging into the Example group, you come across something
else you want us to setup, please send us that info as well.
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